Participation level:

Low (Information only)

Innovation level:

Low (Traditional)

Facilitator skill level, and other support required:

High (Specialist skills)
Medium (Computer & other expertise)
Low (No special skills)

Can be used for:

Showcase product, plan, policy
Engage community
Discover community issues
Communicate an issue

Number of people required to help organize:

Large (> 12 people)
Medium (2-12 people)
Individual

Submissions allow interested community members or groups to make a detailed response to a proposal, which would usually be a development or resource management proposal.

Submissions provide government agencies and decision-makers with more detailed information on which to base planning or development decisions.

Allows a group to provide details of their position on an issue.
Can satisfy statutory or legal requirements.
Allows people to have a say.
Review of written response submissions helps get a sense of the range of concerns of interested parties, their contact details and a mailing list for subsequent project information.

They are passive in nature. The communication is one way and there is no chance for discussion.
They are mainly used by persons with a significant stake in a project.
Requires time and energy, often with short timelines, which may discourage under-resourced community groups.
Communication is limited to the written form.
Is not well used as a participation tool.
With the advent of electronic submissions, avoid sending multiple submissions.

Organizing Submissions

How many people to organize?

Time required:

Medium (6 weeks-6 months)
Short (< 6 weeks)

Cost:

High (> AUD$10,000)
Medium (AUD$1,000-AUD$10,000)
Low (< AUD$1,000)

Keep an alert for calls for submissions from government departments or other organisations responsible for management decisions in areas of direct concern to your community. Any individual or organisation can make a submission to a parliamentary committee.
When possible, designate a group to work on the submission and allow plenty of time to develop a well thought out, clearly argued statement of your position, with explanations and reasons for the attitudes and positions adopted.
Ensure your submission meets the terms of reference in the call for submission.
Check the requested format (e.g. the Australian Government requests that submssions be printed on A4 paper; electronic submission on disc or CD-rom in Microsoft Word). In printed submissions, include a cover page with a title that clearly indicates what your submission is about, the full name of your organisation, and contact details (return address and telephone numbers). On the next page, include a brief summary of the main points in the submission. Submissions should be signed, and clearly indicate whether the individual is signing on behalf of an organisation, or submitting a personal opinion. Add any helpful documentation in an appendix.
If a request for submissions has a very short lead time, consider what you can do. One page with your key concerns (with explanations) and your preferred outcome, is better than no communication at all.
Ensure that submissions are delivered to the correct address and by the due date.
Request feedback on the submission process, and any decision and outcomes that result.