• Select a centralized venue that has a lot of passer-by traffic. Usually owners of vacant shops are very happy to lease over short periods of time.
• Select staff/volunteers with strong public relations skills and knowledge of the project and participatory processes (i.e.who will encourage people to chat and discuss issues and be aware of offering different feedback options).
• Provide display materials, printed public information materials, technical reports, maps, photographs etc. that will be provide all sectors of the community with a means to understand the issues or proposals.
• Advertise the variety of opportunities for public participation throughout the participation program.
• Provide a variety of opportunities for feedback, including speaking person-to-person, filling in feedback sheets and contacting email/website addresses.
• Provide adequate seating and consider visitors' comfort (drinks, toilets, childcare, accessibility).
• Staff should record visits to document participation process and to note issues, concerns and suggestions and report these to the organisation/organisers.