• Select a date and venue that will encourage the greatest number of participants to attend (generally weekends or public holidays/shopping centres or malls/public spaces).
• Arrange for a number of displays/exhibits to give details of the event/issue.
• Place the display/exhibit in a well-populated public space where those most affected by the issue/event are likely to pass by.
• Advertise and publicise the event with emphasis on the issue to be considered. Advertise times when display/exhibit will be open.
• Provide adequate staffing and consider the employment of volunteers.
• Consider duty of care and insurance issues.
• Allow adequate time for setting up.
• On the day, ensure that coordinators circulate to facilitate participation and answer questions.
• Collate feedback and publish results.