1. Prepare presentation materials using, for example, Powerpoint, overhead transparencies etcetera, thinking about the specific interests of the target audience. Also take printed material and have background information available.
2. Select groups and make offers for a briefing (telephone and/or send letters to confirm date and times). It is important to accommodate group/community needs as much as possible.
3. Clarify whether the groups are willing to promote the event, or whether you need to provide promotional material (flyers, posters, newsletter articles).
4. Keep it simple and short.
5. Bring visuals if possible, and talk about case studies or personal experiences to illustrate the points you want to make.
6. Outline opportunities for ongoing participation.